Serving the people of Harpole

Finance Committee

The Committee Comprises the following Councillors -

  1. Cllr Cordingley
  2. Cllr Roberts
  3. Cllr Smethers
  4. Cllr Starmer
  5. Vacancy

The Committee meets Monthly

Terms of Reference

Membership shall be 5 Councillors.

Meetings must have 3 Members to be quorate.

  1. To consider the broad social and economic needs of the parish and matters of importance to the area.
  2. To advise the Council as to its financial and economic policies.
    To prepare the annual budget, based on submissions form committees and to
  3. formulate the precept proposal for approval by the Parish Council.
  4. To maintain adequate general reserves, in line with audit regulations, and allocate Earmarked reserves for specific purposes as agreed by the Council.
  5. To monitor the 'spend against budget' and report to Council on a quarterly basis.
  6. To approve the monthly payments list and any direct debit arrangements.
  7. To be responsible for allocating and controlling the manpower, property, finances and other resources of the Council.
  8. To provide and maintain any administrative buildings which are not the specific responsibility of another Committee.
  9. To prepare an action plan in response to the reports of the Internal and External Auditors.
  10. To authorise attendance at conferences and other powers contained in Section 175 of the Local Government act 1972
  11. To be responsible for the following matters:
  12. Administrative services of the Council
  13. The co-ordination of the resources of the Council
  14. To be responsible for the Council's financial support of community projects and to monitor their progress.
  15. To be responsible for the administration of the Council's grant giving procedure.
  16. To authorize payments, which are required to be made under the terms of any contracts and to receive reports from other committees in relation to the monitoring of contract performance.
  17. To manage the tendering process for any works or contracts which the Council wishes to enter into.
  18. To receive recommendations from Committees, where there are financial implications for the Council and, if approved, recommend them to Full Council.

Matters Delegated to the Clerk

In consultation with the Chairman (or the Chairman of the appropriate Committee).

      • To authorize necessary action where urgent decision are required in connection with legal proceedings.
      • To exercise all the powers of the Council in an emergency and report to the next meeting of the Committee.
      • To accept tenders within the financial estimates for the project and in accordance with the procedures laid down in Standing Orders.
      • To acquire and dispose of equipment and machinery on the most reasonable terms possible in accordance with an agreed programme.
      • To write-off bad debts under £50

Last updated: Mon, 31 Jan 2022 17:35